Privacy Policy
Last updated: October 13, 2026
1. Who this policy covers
This policy applies to personal information Talent Civic Inc. collects through this website, by email, or in the course of providing government staffing services - whether you're a candidate interested in placement or a representative of a government agency or organization we work with.
2. What we collect
| If you are | We may collect |
|---|---|
| A candidate | Name, contact details, work history, discipline/field, location, clearance or suitability status, and anything else you choose to share with us (e.g. a resume). |
| A government agency or employer contact | Your name, organization, role, contact details, and details about the staffing need you've described to us. |
| Any website visitor | Basic technical information (like browser type) standard to any website visit. We don't currently use analytics or advertising cookies on this site. |
When you send one of our contact forms, we also record when you sent it and which version of this policy you saw.
3. How we use it
- To evaluate and pursue candidate placements on government contracts.
- To respond to staffing inquiries from government agencies and employers.
- To communicate with you about an opportunity, contract, or inquiry you've raised with us.
We don't sell personal information, and we don't use it for purposes beyond what's described here without asking you first.
4. Who we share it with
We share candidate information with a specific prospective government agency or employer only when pursuing a specific opportunity with your knowledge. We don't share your information broadly or with unrelated third parties.
Service providers who process information on our behalf
We use service providers to run our systems: database and file storage, website hosting, and email delivery. These providers handle your information only on our behalf and under contract.
Some of them are located outside Canada, mainly in the United States, so your information may be processed there and may be accessible to authorities under the laws of that country.
This site also loads its typeface from Google Fonts, which involves a request to Google's servers when a page loads.
If you need to know where a particular provider stores data before you send us anything, ask us first at [email protected].
5. How long we keep it
We keep personal information for as long as it's reasonably needed for the purpose it was collected for - for example, for as long as you remain interested in placement opportunities, or as long as an agency relationship is active - and delete or anonymize it when it's no longer needed, unless we're required to keep it longer by law.
6. Your rights
Under Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), you can:
- Ask what personal information we hold about you.
- Ask us to correct inaccurate information.
- Withdraw your consent to our use of your information, subject to legal or contractual limits.
To exercise any of these, email [email protected].
7. Security
We take reasonable steps to protect the personal information we hold, appropriate to a business at our current stage. As we grow, we'll formalize these practices further and update this policy to reflect that.
8. Cookies
We don't currently run analytics or advertising cookies. This site does load fonts from Google Fonts, which is listed among the service providers in section 4. If we add analytics or advertising cookies, we'll update this policy and add a cookie notice.
9. Changes to this policy
We'll update this policy as the business develops, particularly once our candidate registry is built. We'll update the "Last updated" date above when we do.
10. Contact
Questions about this policy or your personal information? Reach us at [email protected].